Running your monthly payroll with Human Resources Management System

In order to talk about the Monthly Payroll with Human Resources, we should first know the practical definition of the Payroll and HR Payroll Management system?

A payroll is a set of employees whose pay you process with a single frequency, for example, weekly or monthly. You can define as many payrolls as you require to meet the pay policies of your enterprise.

Payroll Management System is the system by which an employer can manage the salaries of the employees. The salary structure includes salary, allowances, deductions, and net payable to the employees. It also deals with the generation of payslips. Complicated Computations that are performed manually can be automated using the payroll software.

Every company will have different departments like marketing, finance, information technology, research and development, and human resources. The Human Resources department is a crucial part of any organization because employees are considered as the real assets and also the HR department needs to look after the employee welfare and make the facilities easier.

So how can the business benefit from running a monthly payroll with the Human Resource system? This is a simple question and has a straight straightforward answer.

Simply because the business can benefit from the following

  • Easy to Process – It makes the tasks easier. As it requires very little input because it has software in which one has to feed all the information of employees to get the data of calculating wages, finding taxes, paying taxes to the government, financial records which also includes the bonuses, deductions, and net pay. These records need to be maintained and recorded by the employer for future references or verification.

  • Performance Management – Performance management records the performance information of each and every employee. Hence, it helps the employers to get a clear view related to the performance and skills of their employees which further helps the management in scheduling training according to the needs and requirements of each employee. This type of employee performance review can be highly beneficial when it comes to planning and overall productivity improvement.

  • Optimized Process – HR Payroll Management System helps companies to reduce the number of employees who are manually working in the maintenance of the attendance, salary, working hours, income taxes, etc. Frequently repeating the payroll tasks sometimes lead to boredom and result in an error. So, it is always advisable to optimize the process so that accurate information is available.

  • Accuracy – HR payroll Management System helps business enterprises to reduce or rather eliminate the errors in the process of payroll. The payroll process is used to get more accurate data. The inconsistency can be easily tackled. It will provide only appropriate and reliable payroll information which minimizes the inefficiency.

Therefore, the HR payroll Management System is an ideal system and smoothens the HR and payroll process for any organization. It also reduces the possible errors during the performance of payroll systems and enhances the system’s performance. Choose the best HR Payroll Management software which is highly secured as it consists of information about your organization and its employees.

Payroll software: what it can and can't do


Payroll software can do many pay-related calculations. However, you will still need to input and maintain certain data for each of your employees.

What does payroll software do?

Any payroll software will take over the routine calculation of ordinary payroll requirements such as tax and National Insurance contributions (NICs). It will also calculate the NICs that you have to pay as an employer. It will allow you to pay people at monthly or weekly intervals, as appropriate.

Payroll software will also:

● calculate student loan and other deductions

● produce pay slips for your employees

● produce payment reports to allow you to pay employees, showing the amount to be paid to each employee

● keep records of payments and deductions

● produce year-end reports and documentation for you and your employees

● produce the necessary figures or documentation when an employee leaves

What payroll software can't do

Payroll software will automate most of the calculations, but there will still be administrative work for you to do in terms of inputting relevant data into the system.

You will have to:

● enter employee's details when they start their employment

● make changes when their rates of pay increase or decrease

● change tax codes when notifications are received

● enter details of hours worked and overtime

There are also many possible deductions from pay such as employer loans and pensions. Even if the software can automatically calculate some or all of these, you will still need to key in the details for each employee to whom they apply. You will have to update this information when appropriate.

Payroll software features

Most payroll software offers certain basic payroll features to help you pay your employees correctly and on time. For example, payroll processing, tax management, tax form preparations, direct deposits, etc.

Depending on the software, extra features may be included as part of a customizable or enhanced payroll package, to help you manage different aspects of payroll effortlessly and reliably.

  • Various payroll periods

Weekly and monthly payment intervals are standard in most payroll software. If your business has other requirements, make sure that you choose software that can adapt to different intervals (e.g. fortnightly, quarterly or annual). Some software can support multiple pay schedules, allowing you to customize your payment schedule based on your employees' needs.

  • Multiple user operation

Smaller businesses may only require support for a single payroll operator at a time, but you should check that multiple-user operation is available in case you need it in the future. If you intend to grow your business, choose a payroll system that is easily scalable and customizable according to your changing needs.

Pay slips

All payroll software will tell you the amounts that you need to pay to employees and HMRC, but check that you can use this information in a way that meets your requirements. For example, you may want the software to create and print pay slips for you, or automatically email pay slips to employees on a specific date. You may want features that allow you to customize digital paystubs, send pay slips in different formats or let staff view their pay slips online.

  • Pension scheme automatic enrolment

Some payroll packages include automatic enrolment functionality, allowing you to set up your pension scheme, enroll employees, process opt-out requests, issue communication, make contributions, view reports and more.

  • Employee management

Fully featured payroll software may also include functionality to help you calculate and record holiday entitlements, track sick leave or provide self-service to allow employees to request or book annual leave online. Some packages may also be able to keep records such as job position history, previous employment history, education, and academic qualifications, references, skills and competencies, and training records.

  • Integration capability

Most payroll software can integrate with another accounting or HR system, which can be highly useful and desirable. For example, time tracking integration can automatically import employee hours from payroll into an HR system. Expense integration can help you automatically synchronize expenses with payroll. This helps to minimize the need for duplicate data entry and allows you to streamline processes and prevent errors. For integration to work, a payroll product must be compatible with the related system.

Some businesses may prefer to process payroll via their accounting software. However, keep in mind that payroll modules of accounting packages may not always provide all capabilities of a dedicated payroll solution.